Visitor Portal

Prepared visitors. Compliant arrivals.

Give every visitor their own compliance portal. Documents uploaded, training completed, and QR pass ready - before they set foot on-site.

5 min avg setup
Zero passwords
100% compliant arrivals
Passwordless Access

No passwords. No friction.

Visitors click a link from their invitation email, enter their email address, and receive a one-time code. No passwords to remember, no credentials to forget.

One-tap email entry from invitation link
6-digit verification code - expires in 10 minutes
Session persists across visits for 30 days
SafeSites360

Welcome back

Sign in to access your training, documents, and site pass

Email address

james.wilson@acme.co.uk

Continue

We'll send a secure code to your email. No password needed.

Check your email

We sent a 6-digit code to james.wilson@acme.co.uk

4
8
2
7
1
5
Verify code
Remember this device for 30 days

Welcome, James!

You're logged in

Acme Construction

Manchester HQ

Next visit: 15 March 2026
Secure, passwordless authentication
safesites360.co.uk/dashboard
RH

Welcome back, Rachel

2 upcoming visits

2
Manchester HQ
15 Mar 2026
80%

Almost ready

Birmingham Depot
22 Mar 2026
33%

In progress

Outstanding Actions

Upload CSCS CardUrgent
Complete Fire Safety training

3/5

Documents

1/2

Training

Locked

Pass

Visitor Dashboard

Know exactly what's needed.

Each visit shows exactly what's required before arrival. Upload outstanding documents, complete assigned training, and watch your progress bar fill up in real time.

Per-visit preparation checklist with live progress
Outstanding actions highlighted with notification badges
Countdown to visit date with readiness score
Document Compliance

Upload. Track. Get approved.

Visitors manage their own document compliance from a visual status board. Upload from any device, track review progress in real time, and get notified when documents are approved or need resubmission.

Visual status tracking with clear progress indicators
Upload from any device - phone, tablet, or desktop
Real-time approval notifications
Automatic expiry tracking and renewal reminders
safesites360.co.uk/documents

Your Documents

1/4approved

Public Liability Insurance

Required

Pending

CSCS Card

Required

Pending

Photo ID

Expires: Dec 2026

Approved

Risk Assessment

Required

Pending
Document compliance25%
safesites360.co.uk/training

Assigned Training

0 of 1 complete
Site Induction3D walkthrough of Manchester HQ
Not Started
5 min
Induction CompleteCertificate generated
Site Induction - Module 1 of 30%
Training Modules

Complete training before you arrive.

Visitors receive assigned training modules through their portal. Interactive 3D content, quizzes, and automatic certification on completion - all done before they step on-site.

Immersive 3D site walkthroughs
Quiz-gated progression with instant feedback
PDF certificates auto-generated on completion
Site Access Pass

One QR code. Total compliance.

The site pass only unlocks when every document is approved and every training module is complete. No shortcuts, no exceptions. When they scan at the kiosk, you know they're compliant.

Unlocks automatically when all requirements are met
Scan at the on-site kiosk for instant check-in
Email pass to phone for easy access
Tamper-proof - linked to verified compliance data

Your Site Pass

Scan at the kiosk to check in

Rachel Harrison

Smith Electrical - Contractor

Documents
3/5
Training
2/2
Complete requirements to unlock

Your portal, your brand.

Fully white-labelled visitor portal that matches your company identity.

portal.yourcompany.com
Co

Welcome

Sign in to continue

Continue
We'll send a secure code to your email. No password needed.

Check your email

We sent a 6-digit code to rachel@greenbuild.co.uk

Verify code
Remember this device for 30 days
Custom logo & branding
Brand colours throughout
Personalised welcome text
Custom portal domain

Everything you need in your visitor portal

A complete self-service experience for visitors, from invitation to site access

Passwordless Login

One-time passcode authentication - no accounts to create or passwords to remember

Document Upload

Upload CSCS cards, insurance, and certifications directly from your phone

3D Site Induction

Complete immersive training before you arrive on site

Digital Site Pass

Auto-generated QR pass once all requirements are met - scan at the kiosk to check in

White-Label Branding

Fully customisable portal with your company colours, logo, and domain

Smart Notifications

Automated reminders for outstanding documents and expiring certifications

Mobile-First Design

Built for phones and tablets - visitors complete everything on their own device

Visit Scheduling

See upcoming visits with preparation checklists and countdown timers

Compliance Tracking

Real-time progress tracking ensures every requirement is met before site access

Auto Certificates

Training certificates generated automatically on module completion

Secure Storage

All documents and records stored securely with full audit trail

Ready to transform workplace training?

Discuss how 3D digital twins of your actual facilities can revolutionise onboarding, safety training, and contractor induction across your organisation.